How To Enter Footer From Quick Parts Word For Mac

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To do so, open the header or footer and place the cursor where you want to insert “Page X of Y”. Type “Page” and a space. Click the “Insert” tab. In the “Text” section, click the “Quick Parts” button and select “Field” from the drop-down menu. In a Word Document we are able to create, store and find pieces of content that are reusable for us. These pieces of content can be AutoText, Document Proper.

Topics Map > Office 365 > Word

When different parts of your document call for different layouts, create sections with their own headers and footers.


Add a section break

This begins the same way: After you insert the FileName field into your header or footer, select the field (it will say the name of your document), but don’t select the paragraph mark. On the Insert tab, in the Text group, click Quick Parts, and then click Save Selection to Quick Part Gallery. Then, when you’re done, highlight everything you’d like to save, click on “Insert,” then “Quick Parts,” and then “Save Selection to Quick Part Gallery.” A box will appear where you can name the building block for easy identification as well as placing it within a specific category. Quick Parts/Building Blocks is a Windows feature not available in the Mac version of Word. Depending on what you specifically want, many similar elements can be constructed or are variations on AutoText, Fields, or elements such as Tables, Cover Pages, Headers, Footers, Page Numbers, etc. Available from the Insert tab & the Insert menu.

  1. Place the pointer where you want to start a new section.

  2. Select Layout > Breaks.

  3. Select the type of section break you want.

Add or edit headers

  1. To change a header, scroll to the top of a page and double-click the header.

  2. Under the Header & Footer Tools Design tab, select where and how you want your header to appear in the document:

    • Different First Page

    • Different Odd & Even Pages

    • Show Document Text

  3. If you'd like to link to a previous section of the document, select Link to Previous.

  4. Type your text into the header.

Want more?

Mac

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.


Keywords:microsoft word document section header footer office 365 addSuggest keywordsDoc ID:79527
Owner:John B.Group:New Mexico State University
Created:2018-01-22 09:26 MSTUpdated:2018-05-23 13:23 MST
Sites:New Mexico State University
Feedback:529CommentSuggest a new document

Here’s a simple question: You open a one-page Word document. How many headers and footers does it have?

The answer, surprisingly, is three headers and three footers.1 It’s always three. And you very well might not be able to see the content in all of them.

There is 1) the “primary” header and footer, 2) the “first page” header and footer, and 3) the “even pages” header and footer. The primary footer is the default for every page in the section. (I’ll discuss headers and footers interchangeably; the same points apply to both.) The “first page” is a different footer, optionally shown for the first page in the section (often used in legal documents). The even pages footer, similarly, is optionally shown for the even-numbered pages (used for book-type publications).

Note I said optionally shown, not optionally included, because you can’t delete them. (You can delete their contents, of course.)

Every section in every Word document has all three headers and footers. This is important to understand. When you uncheck these two boxes:

…you’re not deleting anything. You’re only hiding those different headers/footers (i.e., from the printout and print layout view), and they can be un-hidden later.

How To Enter Footer From Quick Parts Word For Mac

This issue came to light recently when working with a client who had based a document on a form, and needed to remove the form’s artifacts. The document looked fine on his computer, but when he opened it on a tablet… what the? … There was the form header, right on the front page.

Apparently, the tablet app didn’t use the same logic as the PC app as far as displaying headers, and it was showing the first page header, which had been unchecked and thus hidden … on the PC. Yikes.

Another pitfall scenario: A section with “Different First Page” checked that has only one page. There, you can’t see the primary footer.

What to do to avoid such problems? Obviously, the best practice is to start with a good, trusted template. If you must use an unknown template, a good metadata tool should check for hidden headers/footers. Or your modern legal support professional could write some simple code to inspect all header and footer content.

You could check them all manually by adding page breaks to every section if needed, so that there are at least three pages in each, then going through the headers and footers and checking both boxes for each section (obviously easier if you delete all the content so you start with only one section).

Quick Parts Word

You can also use Find and Replace if you’re looking for something specific. Word will find the content in the hidden headers/footers. But of course, it won’t find something you don’t know to look for.

1 This is demonstrable in the VBE (Visual Basic Editor). Execute:

It’ll always be three.

Kenneth Hester is a Microsoft Office Specialist Master (2013, 2010, 2007, 2003) and a Microsoft Certified Application Developer.